Every every day, we are informed of a new data breach. These breaches can be financially devastating for a company, destroy the trust that patients, customers or customers have in brands, and cause legal nightmares. All of this happens due to cybercriminals gaining access to sensitive information whether it is in paper or digital format – that is stored in documents (both physical and electronic) companies manage and use.
This is the reason why secure document management isn’t just an ideal practice, it’s a necessity. Secure document management makes sure that the data is secure from intrusion and unwarranted access. It helps organizations meet the strictest standards of compliance, including HIPAA and GDPR.
The most popular types of secure document management include document encryption, digital rights management, watermarking, and clearly-defined access control. These options allow you to limit access to documents to only those who require it to complete their work and block them from copying, editing or printing.
Document security is about limiting the number of times documents can be printed, downloaded or saved to another computer. This makes it difficult for cybercriminals to “rip” your information and put it on their own. It also helps reduce the risk that a document will be damaged as a result of a mistake that occurs when a person alters a file by accident or in a malicious way.
Secure document management software can aid businesses in saving time, money and energy by removing manual processes that could cause errors, while also helping them improve client communication and establish more reliable relationships. These tools are essential to the success of every company.